Mail User Guide

Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.

Hotmail used to be available on Mac Mail as a POP account but now it’s IMAP. As a non tech person this confused the heck out of me and I have spent days reading articles on how to change various settings but in the end, this is what worked for me. It’s really all about IMAP v POP.

  1. To change these preferences in the Mail app on your Mac, choose Mail Preferences, click Accounts, then click Server Settings. Open Mail for me. Note: The settings you see vary depending on your account type. Incoming mail server settings. Your user name on the mail server.
  2. As long as your Mac is connected to the Internet, it will create the correct settings so that you can use Gmail’s mail, calendars, reminders, messages, and notes features.

Add an email account

  • The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type—if you don’t see your type, select Other Mail Account—then enter your account information.

  • If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail checkbox is selected for the account.

  • If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail checkbox on the right.

Temporarily stop using an email account

  1. In the Mail app on your Mac, choose Mail > Accounts.

  2. Select the account, then deselect the Mail checkbox.

    Now the account’s messages are not shown in Mail.

To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).

Remove an email account

When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).

Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.

Mail For Mac Download

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.

  2. Select an account, then click the Remove button .

    Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .

See alsoUse SSL to connect to the outgoing mail server in Mail on MacView email account information in Mail on MacFree up storage space for email accounts in Mail on Mac

Mail User Guide

Use Server Settings preferences in Mail to change options for an account’s incoming and outgoing (SMTP) mail servers.

To change these preferences in the Mail app on your Mac, choose Mail > Preferences, click Accounts, then click Server Settings.

Note: The settings you see vary depending on your account type.

Mail

Incoming mail server settings

Option

Description

User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for receiving messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

Advanced IMAP or Exchange Settings

Enter or change these settings as directed by your email account provider:

  • IMAP Path Prefix: The location of your mailboxes on an IMAP server.

  • TLS Certificate: Some mail servers require computers that connect to them to provide a certificate proving their identity.

  • Allow insecure authentication: For email accounts that don’t support secure authentication, let Mail use a non-encrypted version of your user name and password to connect to the mail server.

Hotmail And Mail For Macbook

Outgoing mail server (SMTP) settings

Hotmail Email Format

Option

Description

Account

The account of the mail server.

To change outgoing server settings, as directed by your email account provider, click the Account pop-up menu, then choose Edit SMTP Server List.

User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for sending messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

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